Microsoft Outlook Keyboard Shortcuts For Windows And Mac

Microsoft Outlook Keyboard Shortcuts for Windows

Frequently used

Go to Home tab

New message

Ctrl
+
Shift
+
M

Send

Insert file

New task

Ctrl
+
Shift
+
K

Delete

Delete

Ctrl
+
E

Ctrl
+
R

Forward

Ctrl
+
F

Reply all

Ctrl
+
Shift
+
R

Copy

Ctrl
+
C

Send/Receive

Go to calendar

Ctrl
+
2

Create appointment

Ctrl
+
Shift
+
A

Move to folder

Alt
+
H
+
M, V

Attachment Save As

Basic navigation

Switch to Mail view

Ctrl
+
1

Switch to Calendar view

Ctrl
+
2

Switch to Contacts view

Ctrl
+
3

Switch to Tasks view

Ctrl
+
4

Switch to Notes

Ctrl
+
5

Switch to Folders list in the Folder pane

Ctrl
+
6

Switch to Shortcuts

Ctrl
+
7

Switch to next open message

Ctrl
+
.

Switch to previous open message

Ctrl
+
,

Move between Folder/Outlook/Reading/To-Do

Ctrl
+
Shift
+
Tab

Move ar ound message header lines in the Folder pane

Ctrl
+
Tab

Move around within the Folder pane

Arrows

Go to a different folder

Ctrl
+
Y

Go to the Search box

Ctrl
+
E

In the Reading pane, go to the previous message

In the Reading pane, page down through text

Space

In the Reading pane, page up through text

Shift
+
Space

Collapse or expand a group in the email message list

Left/Right

Go back to previous view in the main Outlook window

Alt
+
B/Left

Go forward to next view in the main Outlook window

Alt
+
Right

Select the InfoBar and, if available, show menu of commands

Ctrl
+
Shift
+
W

Search

Find a message or other item

Ctrl
+
E

Clear the search results

Expand the search to include all items in module you are in

Ctrl
+
Alt
+
A

Use Advanced Find

Ctrl
+
Shift
+
F

Create a Search folder

Ctrl
+
Shift
+
P

Search for text within an open item

Find and replace text/symbols in Reading pane

Ctrl
+
H

Expand search to include items from the current folder

Ctrl
+
Alt
+
K

Expand search to include subfolders

Ctrl
+
Alt
+
Z

Flags

Open the Flag for Follow Up dialog box

Ctrl
+
Shift
+
G

Color categories

Delete the selected category from the list in the Color categories box

Create an item or file

Create an appointment

Ctrl
+
Shift
+
A

Create a contact

Ctrl
+
Shift
+
C

Create a contact group

Ctrl
+
Shift
+
L

Create a fax

Ctrl
+
Shift
+
X

Create a folder

Ctrl
+
Shift
+
E

Create a meeting request

Ctrl
+
Shift
+
Q

Create a message

Ctrl
+
Shift
+
M

Create a note

Ctrl
+
Shift
+
N

Create an Office document

Ctrl
+
Shift
+
H

Post to the selected folder

Ctrl
+
Shift
+
S

Post a reply in the selected folder

Ctrl
+
T

Create a Search folder

Ctrl
+
Shift
+
P

Create a task

Ctrl
+
Shift
+
K

Commands in most views

Save (except in Tasks view)

Ctrl
+
S

Save and close (except in Mail view)

Save as (only in Mail view)

Undo

Ctrl
+
Z

Delete an item

Ctrl
+
D

Ctrl
+
P

Copy an item

Ctrl
+
Shift
+
Y

Move an item

Ctrl
+
Shift
+
V

Check names

Ctrl
+
K

Check spelling

Flag for follow-up

Ctrl
+
Shift
+
G

Forward

Ctrl
+
F

Send or post or invite all

Endable editing in a field, all views except Mail/Icon

Left align text

Ctrl
+
L

Center text

Ctrl
+
E

Right align text

Ctrl
+
R

Mail

Switch to Inbox

Ctrl
+
Shift
+
I

Switch to Outbox

Ctrl
+
Shift
+
O

Check names

Ctrl
+
K

Send

Reply to a message

Ctrl
+
R

Replay All to a message

Ctrl
+
Shift
+
R

Reply with meeting request

Ctrl
+
Alt
+
R

Forward a message

Ctrl
+
F

Mark a message as not junk

Ctrl
+
Alt
+
J

Display blocked external content

Ctrl
+
Shift
+
I

Post to a folder

Ctrl
+
Shift
+
S

Apply Normal style

Ctrl
+
Shift
+
N

Check for new messages

Ctrl
+
M

Go to the previous message

Go to next message

Down

Create a message (in Mail view)

Ctrl
+
N

Create a message (from any Outlook view)

Ctrl
+
Shift
+
M

Open a received message

Ctrl
+
O

Delete and ignore a conversation

Ctrl
+
Shift
+
D

Open the Address Book

Ctrl
+
Shift
+
B

Add a Quick flag to an unopened message

Insert

Display the Flag for follow up dialog box

Ctrl
+
Shift
+
G

Mark as read

Ctrl
+
Q

Mark as unread

Ctrl
+
U

Open the MailTip in the selected message

Ctrl
+
Shift
+
W

Find or replace

Find next

Shift
+
F4

Send

Ctrl
+
Enter

Ctrl
+
P

Forward

Ctrl
+
F

Forward as attachment

Ctrl
+
Alt
+
F

Show the properties for the selected item

Alt
+
Enter

Mark for download

Ctrl
+
Alt
+
M

Check Mark for download status

Ctrl
+
Alt
+
U

Display Send/Receive progress

Ctrl
+
B

Calendar

Create an appointment

Ctrl
+
N

Create an appointment (any Outlook view)

Ctrl
+
Shift
+
A

Create a meeting request

Ctrl
+
Shift
+
Q

Show 1-10 days in the calendar

Go to a date

Ctrl
+
G

Switch to Month view

Go to the next day

Ctrl
+
Right

Go to the next week

Alt
+
Down

Go to the next month

Alt
+
PgDown

Go to the previous day

Ctrl
+
Left

Go to the previous week

Go to the previous month

Alt
+
PgUp

Go to the start of the week

Alt
+
Home

Go to the end of the week

Switch to Full Week view

Switch to Work Week view

Ctrl
+
Alt
+
2

Go to previous appointment

Ctrl
+
,

Go to next appointment

Ctrl
+
.

Set up recurrence for an open appointment or meeting

Ctrl
+
G

People

Dial a new call

Ctrl
+
Shift
+
D

Find a contact or other item

Enter a name in the Search Address Books box

In Table or List view of contacts, go to first contact with letter

Shift
+
(letter)

Select all contacts

Ctrl
+
A

Create a message with selected contact as subject

Ctrl
+
F

Create a contact (when in Contacts)

Ctrl
+
N

Create a contact (any Outlook view)

Ctrl
+
Shift
+
C

Open a contact form for the selected contact

Ctrl
+
O

Create a contact group

Ctrl
+
Shift
+
L

Ctrl
+
P

Update a list of contact group members

Go to a different folder

Ctrl
+
Y

Open the Address Book

Ctrl
+
Shift
+
B

Use Advanced Find

Ctrl
+
Shift
+
F

In an open contact, open the next contact listed

Ctrl
+
Shift
+
.

Find a contact

Close a contact

Send a fax to the selected contact

Ctrl
+
Shift
+
X

Open the Check Address dialog box

In contact form, display Email 1-3

Alt
+
Shift
+
1-3

Tasks

Accept a task request

Ctrl
+
C

Decline a task request

Ctrl
+
D

Find a task or other item

Ctrl
+
E

Open the Go to Folder dialog box

Ctrl
+
Y

Create a task when in Tasks view

Ctrl
+
N

Create a task (any Outlook view)

Ctrl
+
Shift
+
K

Open selected item

Ctrl
+
O

Print selected item

Ctrl
+
P

Select all items

Ctrl
+
A

Delete selected item

Ctrl
+
D

Forward a task as an attachment

Ctrl
+
F

Create a task request

Ctrl
+
Shift
+
Alt
+
U

Switch between Folder/Tasks/To-Do

Undo last action

Ctrl
+
Z

Flag an item or mark complete

Insert

Format text

Display the Format menu

Display the Font dialog box

Ctrl
+
Shift
+
P

Switch case (with text selected)

Shift
+
F3

Format letters as small capitals

Ctrl
+
Shift
+
K

Make letters bold

Ctrl
+
B

Add bullets

Ctrl
+
Shift
+
L

Make letters italic

Ctrl
+
I

Increase indent

Ctrl
+
T

Decrease indent

Ctrl
+
Shift
+
T

Left align

Ctrl
+
L

Center

Ctrl
+
E

Underline

Ctrl
+
U

Increase font size

Ctrl
+
]

Decrease font size

Ctrl
+
[

Cut

Ctrl
+
X

Copy

Ctrl
+
C

Paste

Ctrl
+
V

Clear formatting

Ctrl
+
Shift
+
Z

Delete the next word

Ctrl
+
Shift
+
H

Justify text

Ctrl
+
Shift
+
J

Apply styles

Ctrl
+
Shift
+
S

Create a hanging indent

Ctrl
+
T

Insert a hyperlink

Ctrl
+
K

Left align a paragraph

Ctrl
+
L

Right align a paragraph

Ctrl
+
R

Reduce a hanging indent

Ctrl
+
Shift
+
T

Remove paragraph formatting

Ctrl
+
Q

Add web information to items

Insert or edit a hyperlink in the body of an item

Ctrl
+
K

Printing

Open the Print tab in Backstage view

Alt
+
F, P

Print an item fron an open window

Alt
+
F, P, F

Open the Page Setup dialog box from Print view

Select a printer from Print view

Alt
+
F, P, I

Open the Print Options dialog box

Alt
+
F, P, R

Send/Receive

Start a send/receive for all defined groups

Start a send/receive for the current folder

Shift
+
F9

Start a send/receive

Ctrl
+
M

Define Send/Receive groups

Ctrl
+
Alt
+
S

Visual Basic Editor

Open Visual Basic Editor

Macros

Play macro

Forms

Create an InfoPath form

Ctrl
+
N

Close an InfoPath form

Ctrl
+
Shift
+
Alt
+
T

Microsoft Outlook Keyboard Shortcuts for Mac

Frequently used

Go to Home tab

New message

Cmd
+
Shift
+
M

Send

Insert file

New task

Cmd
+
Shift
+
K

Delete

Delete

Forward

Reply all

Cmd
+
Shift
+
R

Copy

Send/Receive

Go to calendar

Create appointment

Cmd
+
Shift
+
A

Move to folder

Alt
+
H
+
M, V

Attachment Save As

Basic navigation

Switch to Mail view

Switch to Calendar view

Switch to Contacts view

Switch to Tasks view

Switch to Notes

Switch to Folders list in the Folder pane

Switch to Shortcuts

Switch to next open message

Switch to previous open message

Move between Folder/Outlook/Reading/To-Do

Cmd
+
Shift
+
Tab

Move ar ound message header lines in the Folder pane

Move around within the Folder pane

Arrows

Go to a different folder

Go to the Search box

In the Reading pane, go to the previous message

In the Reading pane, page down through text

Space

In the Reading pane, page up through text

Shift
+
Space

Collapse or expand a group in the email message list

Left/Right

Go back to previous view in the main Outlook window

Alt
+
B/Left

Go forward to next view in the main Outlook window

Alt
+
Right

Select the InfoBar and, if available, show menu of commands

Cmd
+
Shift
+
W

Search

Find a message or other item

Clear the search results

Expand the search to include all items in module you are in

Use Advanced Find

Cmd
+
Shift
+
F

Create a Search folder

Cmd
+
Shift
+
P

Search for text within an open item

Find and replace text/symbols in Reading pane

Expand search to include items from the current folder

Expand search to include subfolders

Flags

Open the Flag for Follow Up dialog box

Cmd
+
Shift
+
G

Color categories

Delete the selected category from the list in the Color categories box

Create an item or file

Create an appointment

Cmd
+
Shift
+
A

Create a contact

Cmd
+
Shift
+
C

Create a contact group

Cmd
+
Shift
+
L

Create a fax

Cmd
+
Shift
+
X

Create a folder

Cmd
+
Shift
+
E

Create a meeting request

Cmd
+
Shift
+
Q

Create a message

Cmd
+
Shift
+
M

Create a note

Cmd
+
Shift
+
N

Create an Office document

Cmd
+
Shift
+
H

Post to the selected folder

Cmd
+
Shift
+
S

Post a reply in the selected folder

Create a Search folder

Cmd
+
Shift
+
P

Create a task

Cmd
+
Shift
+
K

Commands in most views

Save (except in Tasks view)

Save and close (except in Mail view)

Save as (only in Mail view)

Undo

Delete an item

Copy an item

Cmd
+
Shift
+
Y

Move an item

Cmd
+
Shift
+
V

Check names

Check spelling

Flag for follow-up

Cmd
+
Shift
+
G

Forward

Send or post or invite all

Endable editing in a field, all views except Mail/Icon

Left align text

Center text

Right align text

Mail

Switch to Inbox

Cmd
+
Shift
+
I

Switch to Outbox

Cmd
+
Shift
+
O

Check names

Send

Reply to a message

Replay All to a message

Cmd
+
Shift
+
R

Reply with meeting request

Forward a message

Mark a message as not junk

Display blocked external content

Cmd
+
Shift
+
I

Post to a folder

Cmd
+
Shift
+
S

Apply Normal style

Cmd
+
Shift
+
N

Check for new messages

Go to the previous message

Go to next message

Down

Create a message (in Mail view)

Create a message (from any Outlook view)

Cmd
+
Shift
+
M

Open a received message

Delete and ignore a conversation

Cmd
+
Shift
+
D

Open the Address Book

Cmd
+
Shift
+
B

Add a Quick flag to an unopened message

Insert

Display the Flag for follow up dialog box

Cmd
+
Shift
+
G

Mark as read

Mark as unread

Open the MailTip in the selected message

Cmd
+
Shift
+
W

Find or replace

Find next

Shift
+
F4

Send

Cmd
+
Enter

Forward

Forward as attachment

Show the properties for the selected item

Alt
+
Enter

Mark for download

Check Mark for download status

Display Send/Receive progress

Calendar

Create an appointment

Create an appointment (any Outlook view)

Cmd
+
Shift
+
A

Create a meeting request

Cmd
+
Shift
+
Q

Show 1-10 days in the calendar

Go to a date

Switch to Month view

Go to the next day

Cmd
+
Right

Go to the next week

Alt
+
Down

Go to the next month

Alt
+
PgDown

Go to the previous day

Cmd
+
Left

Go to the previous week

Go to the previous month

Alt
+
PgUp

Go to the start of the week

Alt
+
Home

Go to the end of the week

Switch to Full Week view

Switch to Work Week view

Go to previous appointment

Go to next appointment

Set up recurrence for an open appointment or meeting

People

Dial a new call

Cmd
+
Shift
+
D

Find a contact or other item

Enter a name in the Search Address Books box

In Table or List view of contacts, go to first contact with letter

Shift
+
(letter)

Select all contacts

Create a message with selected contact as subject

Create a contact (when in Contacts)

Create a contact (any Outlook view)

Cmd
+
Shift
+
C

Open a contact form for the selected contact

Create a contact group

Cmd
+
Shift
+
L

Update a list of contact group members

Go to a different folder

Open the Address Book

Cmd
+
Shift
+
B

Use Advanced Find

Cmd
+
Shift
+
F

In an open contact, open the next contact listed

Cmd
+
Shift
+
.

Find a contact

Close a contact

Send a fax to the selected contact

Cmd
+
Shift
+
X

Open the Check Address dialog box

In contact form, display Email 1-3

Alt
+
Shift
+
1-3

Tasks

Accept a task request

Decline a task request

Find a task or other item

Open the Go to Folder dialog box

Create a task when in Tasks view

Create a task (any Outlook view)

Cmd
+
Shift
+
K

Open selected item

Print selected item

Select all items

Delete selected item

Forward a task as an attachment

Create a task request

Cmd
+
Shift
+
Alt
+
U

Switch between Folder/Tasks/To-Do

Undo last action

Flag an item or mark complete

Insert

Format text

Display the Format menu

Display the Font dialog box

Cmd
+
Shift
+
P

Switch case (with text selected)

Shift
+
F3

Format letters as small capitals

Cmd
+
Shift
+
K

Make letters bold

Add bullets

Cmd
+
Shift
+
L

Make letters italic

Increase indent

Decrease indent

Cmd
+
Shift
+
T

Left align

Center

Underline

Increase font size

Cmd
+
]

Decrease font size

Cmd
+
[

Cut

Copy

Paste

Clear formatting

Cmd
+
Shift
+
Z

Delete the next word

Cmd
+
Shift
+
H

Justify text

Cmd
+
Shift
+
J

Apply styles

Cmd
+
Shift
+
S

Create a hanging indent

Insert a hyperlink

Left align a paragraph

Right align a paragraph

Reduce a hanging indent

Cmd
+
Shift
+
T

Remove paragraph formatting

Add web information to items

Insert or edit a hyperlink in the body of an item

Printing

Open the Print tab in Backstage view

Alt
+
F, P

Print an item fron an open window

Alt
+
F, P, F

Open the Page Setup dialog box from Print view

Select a printer from Print view

Alt
+
F, P, I

Open the Print Options dialog box

Alt
+
F, P, R

Send/Receive

Start a send/receive for all defined groups

Start a send/receive for the current folder

Shift
+
F9

Start a send/receive

Define Send/Receive groups

Visual Basic Editor

Open Visual Basic Editor

Macros

Play macro

Forms

Create an InfoPath form

Close an InfoPath form

Cmd
+
Shift
+
Alt
+
T